How to Mail a Letter: Step-by-Step Instructions


Greetings, dear readers! With the rise of technology and digital communication, sending traditional letters may seem like a thing of the past. However, there are still many occasions where sending a letter is the best way to communicate. Whether it’s sending a heartfelt message to a loved one, applying for a job, or sending important documents, knowing how to mail a letter is a valuable skill. In this article, we will provide you with step-by-step instructions on how to properly mail a letter.

Before we dive in, let’s take a moment to understand the basics of mailing a letter. A letter consists of an envelope, a stamp, and the letter itself. The envelope is what keeps the letter safe and secure during transit. A stamp is what allows the post office to deliver the letter to its intended recipient. The letter itself contains the message you want to convey.

Now that we have a basic understanding of what mailing a letter entails, let’s get started!

How to Mail a Letter

Step 1: Write the Letter

The first step in mailing a letter is to write the message you want to convey. You can use a pen and paper or type it out on a computer. When writing your letter, make sure to clearly state the purpose of the letter and include any necessary information such as the recipient’s address.

It’s also important to proofread your letter for any spelling or grammatical errors before moving on to the next step.

Step 2: Fold the Letter and Place it in an Envelope

Once you have written your letter, fold it neatly and place it in an envelope. Make sure to address the envelope properly by including the recipient’s full name, street address, city, state, and ZIP code.

It’s also a good idea to add a return address on the upper left-hand corner of the envelope in case the letter is undeliverable.

Step 3: Buy a Stamp

The next step is to buy a stamp. Stamps are available for purchase at post offices, online, and at select retail locations such as grocery stores and pharmacies.

The cost of a stamp varies depending on the destination and weight of the letter. For example, sending a letter within the United States typically requires a $0.55 stamp, while sending a letter internationally requires a higher postage amount.

Step 4: Affix the Stamp to the Envelope

Once you have purchased a stamp, affix it to the upper right-hand corner of the envelope. Make sure the stamp is securely attached and that it covers the full postage cost.

Step 5: Drop the Letter in a Mailbox or Post Office

The final step is to drop your letter in a mailbox or bring it to a post office for mailing. If you drop it in a mailbox, make sure to check the pickup times to ensure your letter will be collected and processed in a timely manner.

Mailing Tips and Tricks

Tip 1: Use Proper Punctuation

When writing your letter, make sure to use proper punctuation and capitalization. This will make your letter easier to read and understand.

Tip 2: Choose the Right Envelope Size

Choosing the right envelope size is important to ensure your letter is delivered without issue. If your letter is too large for a standard envelope, consider using a larger size or a padded envelope to protect the contents.

Tip 3: Double Check the Address

Before sending your letter, double check the address to ensure it is accurate and complete. This will help prevent delays or undeliverable letters.

Tip 4: Use a Tracking Number

If you are sending an important letter or package, consider using a tracking number to ensure it arrives at its intended destination. This will provide peace of mind and allow you to track the letter’s progress.

Tip 5: Send International Letters Early

If you are sending a letter internationally, make sure to send it early to allow for longer delivery times. International mail can take several weeks to arrive, so plan accordingly.

Tip 6: Be Courteous to Post Office Workers

When visiting a post office, be courteous to the workers and follow their instructions for mailing your letter. This will help ensure a smooth and efficient transaction.

Tip 7: Consider Express or Priority Mail

If you need your letter to arrive quickly, consider using Express or Priority Mail. These options offer faster delivery times and tracking capabilities.


1. How long does it take for a letter to arrive?

Delivery times vary depending on the destination, but letters within the United States typically take 2-5 business days to arrive, while international letters can take several weeks.

2. How much does it cost to mail a letter?

The cost of a stamp varies depending on the destination and weight of the letter. Currently, a standard letter within the United States requires a $0.55 stamp.

3. Can I track my letter?

Yes, you can track your letter by using a tracking number or opting for Express or Priority Mail.

4. Can I add postage to an already sealed envelope?

No, postage must be affixed to the envelope before it is sealed.

5. What should I do if my letter is undeliverable?

If your letter is undeliverable, it will be returned to the return address on the envelope. Make sure to double check the address and postage before resending.

6. Can I send cash through the mail?

It is not recommended to send cash through the mail. If you need to send money, consider using a money order or wire transfer.

7. Can I send a letter without a stamp?

No, all letters must have a stamp affixed to them in order to be mailed.


Now that you know how to mail a letter, you can confidently send messages and documents through the mail. Remember to follow proper postage and addressing guidelines, and consider using tracking or faster delivery options if needed.

We hope this guide has been helpful, and happy mailing!


Mailing a letter may seem like a simple task, but it requires attention to detail and proper preparation. By following the steps outlined in this guide, you can ensure your letter arrives at its intended destination safely and efficiently.

Thank you for reading, and we wish you success in all your future mailing endeavors!

Step Description
1 Write the Letter
2 Fold the Letter and Place it in an Envelope
3 Buy a Stamp
4 Affix the Stamp to the Envelope
5 Drop the Letter in a Mailbox or Post Office

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